Bring & Buy

Welcome to the MOAB 2018 Bring and Buy, an overview and important information follows!

The Sutherland Shire Gamers is an activity of the Sylvania Heights Community and Youth Club. Like you we are gamers who enjoy a range of table top games, we run two events, MOAB (which includes our Bring and Buy) and the Second Hand Stall at CANCON.

We run both of these events to raise funds for our club and as a service to our fellow gamers, we are all volunteers.

Sellers, we do not have the resources to provide comprehensive surveillance of the event or its patrons because of the intense level of activity that occurs in a relatively short period of time and in a confined space. Accordingly, Sellers who place items for sale in either of our two stalls do so at their own risk we do not accept responsibility for the loss, theft or damage of any item.

Buyers, we do not have the resources to inspect and verify that each item on a Sellers list has been submitted, that the description provided is accurate or that the condition of the item is as described or inferred. Accordingly all goods are sold as is, there are no refunds and it is the Buyers responsibility to ensure that the items they purchase are as described. Unless otherwise marked items may be taken to the sales desk and opened by staff for inspection prior to sale.

Please subscribe to our MOAB updates (including the Bring & Buy). To improve our service, we regularly review and may change our forms, sales procedures and hours of operation from year to year. By receiving updates you will be kept informed of any changes made.

Important points to remember for this year are:

  • The Seller Code requirement is now a FOUR letter code and an item number. See our `How to sell items at the Bring & Buy 101’ for all requirements.
  • Computer system V4.
    • Seller forms can now be submitted electronically.
    • Barcoding & labelling will be available only for Electronic registrations. (See below "Recommendations on how to submit items 101")
    • New & Improved and faster payout process.
  • A reminder that the 2nd Hand Stall is CASH ONLY and we do not have an ATM.

Since last MOAB, we have added some additional functionality to our Bring & Buy Application. We have added the capability to upload seller Forms to our Bring & Buy Application, which will allow faster book-ins and sales.


Process
  • Either:
  • Download the WORD form (MOAB_Bring_And_Buy_2018.docx) and update; OR
  • Create a CSV file with the following fields in this order: (Seller Code, Item Number, Description, Price)
  • Upload this Seller Form/List file (either the WORD form or CSV file); entering your name, email address and phone number.
  • We will then
  • Load the Seller Form/Lists into the MOAB Bring & Buy Application.
  • If ok, then we will send you a confirmation email with the reference number and barcode labels for each of your items.
  • If there is an issue with the Seller Form/List, we will send you an email with details of the issue.
  • When you drop the items off at book in, bring your seller code and reference number and we will do a quick check of your items against the your Seller List on the MOAB Bring & Buy Application.
  • Just upload another Seller List if you have any changes or updates to your original list.
  • The cut off for Uploading Seller Lists will be 6pm Friday 28th September. Between Friday (28/9) 2pm to 6pm and Saturday (29/9) 7:30am to 9:30am we will accept Seller Lists on USB. After these times, we will not accept Seller Lists on USB, they must be supplied as printed or handwritten sheets.

If you have any questions, please contact the MOAB Bring & Buy

Barcodes and Labels

  • If you submit your items on-line we will send back to you barcodes and labels in a format that can be easily printed and fixed to items for sale. This will make it easier to read your item labels and speed up the sales process.
  • The barcode labels we send will contain a bardcode, your seller code and item number, the price of the item, and approximately 50 words from the description. You can have a longer description, but only the first 50 or so characters will appear on these labels.
  • The barcodes labels are 3 columns by 7 rows and match the this Avery product. When you print the barcode, please make sure the barcode is readable.

Labelling

  • Labels should be of a size that are easy to see and can be securely fixed to the item or its packaging. Self-adhesive labels are good and extra security can be obtained by tapping over them with sticky tape.
  • Labels can be placed on the item or inside the packaging, making it harder for the label to come off.
  • Items for sale need to be clearly labelled. The label consists of a Sellers Code, an Item number and a price. The Sellers code MUST be FOUR letters (e.g. your initials) and use the same letters for all your items. Each item must have its own unique item number and when pricing items use whole dollars only, no cents. No item less than $2.00 will be accepted.
  • Just remember, we can not sell an item without a label!
  • Additional information like a description of the item is also recommended.

Legibility

  • If we can’t read it we can’t and won’t sell it. We don’t have the time to decipher somebodies hand writing.
  • Recommend that all labels and accompanying information is printed in a reasonable sized font.

Sellers Form

  • Complete the Sellers form with your own details and a contact number or email address that you will regularly check (again legibly record details).
  • Record each item’s details (seller code, description and price) on the form.
  • Recommend electronic registration.

Packaging

  • Individual items - vary from large items (e.g. a board game), a collection of figures as part of an army or force to a variety of smaller sized individual items.
  • When packaging items please remember that some people will want to inspect the contents before purchasing, so wrapping these items in a `clear’ film is recommended for example glad wrap or even zip lock bags.
  • If packaging smaller items for e.g. individual miniatures use oversized zip-lock bags and place a backing card inside the bag, this increases the size of the item making it harder to lose and easier to find if not sold.
  • Extra security can be added to Zip-lock bags by stapling the open edges closed.
  • Items will be picked up and put down multiple times, make sure you take this into account when packing items. This is especially important for large lots of figures which if not secured properly will rattle and roll around when handled and moved.
  • Group lot sales for example box lots of books and miniatures need to be secured so that they remain a job lot and labelled correctly that they are sold as a job lot.

Inspection of Contents

  • Clear packaging and a good description of an item or contents may negate the need to inspect the item prior to sale. As part of the description include if the contents are complete and or missing items etc.
  • The Seller must clearly label any item that they do not want to be opened for inspection, items so marked will not be opened by staff, a verbal instruction is not sufficient it must be clearly described as such on the item.

Filing out form

Date Time Sales Deliveries Payouts
Friday 28th Sep 2:00 PM – 6:00 PM Cross Tick Cross
Saturday 29th Sep 7:30 AM – 9:30 AM Cross Tick Cross
11:00 AM – 1:00 PM Tick Cross Cross
1:00 PM – 5:00 PM Tick Tick Tick
Sunday 30th Sep 8:00 AM – 5:00 PM Tick Tick Tick
Monday 1st Oct 8:00 AM – 12:00 PM Tick Tick Tick
12:30 PM – 1:00 PM Cross Cross Tick

Terms and Conditions

By placing goods for sale in this second hand stall, you agree to the following terms and conditions:
  1. This second hand stall is conducted by the Sutherland Shire Gamers, which is an activity of the Sylvania Heights Community and Youth Centre Inc.
  2. The stall is conducted by volunteers for the good of the hobby.
  3. The stall is not a business and is not trade or commerce.
  4. The stall is not conducted by a second hand dealer within the meaning of the Pawnbrokers and Second Hand Dealers Act 1996 (NSW).
  5. These terms are intended to deal with all matters that would otherwise be dealt with by the Uncollected Goods Act 1995 (NSW).
  6. Your goods will be placed on display for sale to members of the public. The operators of the stall have a limited ability to monitor closely the conduct of all customers of the stall. The goods are being sold on an “as is” basis. To your benefit, that means that no requests for refunds will be entertained. To your potential risk, that means that the goods are to some extent, available for inspection by customers.
  7. Your goods will be accounted for in the following ways:
    1. Any goods not sold will be returned to you.
    2. Any goods sold will have the purchase price paid to you, less 10% by way of commission to the Sutherland Shire Gamers.
  8. While best endeavours will be exercised by the Sutherland Shire Gamers with respect to your goods, if they are neither accounted for as sold nor able to be located, the Sutherland Shire Gamers will not bear any liability for that loss. In those circumstances, you will not be paid or have your goods returned to you.
  9. Any disputes as to the return of goods or payment for goods placed for sale are to be raised no later than 1pm on 1st October 2018. After that time no claim of loss will be maintainable by you against any person.
  10. Any goods not collected will be retained by the Sutherland Shire Gamers and retained for a period of thirty days. No notices will be given to you that any goods have been retained. Inquiries as to retained goods can be forwarded to MOAB Organiser.. If at the end of the thirty day period the goods have neither been collected nor been the subject of a concluded agreement for them to be collected, those goods become the property of the Sutherland Shire Gamers, absolutely and not subject to any trust or claim. It is agreed that the forfeiture of any uncollected goods reflects a mutual and reasonable estimate of the costs incurred in retaining them for collection for the thirty day period.
  11. Any monies not collected will be retained by the Sutherland Shire and retained for a period of thirty days. Any inquiries as to retained funds can be directed to MOAB Organiser.. Sellers will be notified of any monies that are being retained and asked to provide banking details to facilitate the transfer of any monies held. If at the end of the thirty day period the monies have neither been collected nor been the subject of a concluded agreement for them to be transferred or collected, those monies are forfeited to the Sutherland Shire Gamers absolutely, and will not thereafter be the subject of any claim or trust. It is agreed that the forfeiture of the funds reflects a mutual and reasonable estimate of the costs incurred in retaining them for collection for the thirty day period.

FAQ

Have you ever been to a Bring & Buy before? If not, it’s a Bring & Buy where gamers bring their ‘less used’ stuff they no longer need and sell it for cash (usually to buy more stuff … we are gamers after all). Here are some of the usual questions we get …

What sort of stuff can I sell? Pretty much anything gaming related, collectibles, or items others might want. You can sell board games, card games, electronic games, RPG games, tabletop miniatures games, items related to these (eg. magazines) or collectibles like Lego, Star Wars and more. You can also sell components of games, such as individual models, rulebooks, tokens, cards, etc. If you think it’s worth something to someone else, then bring it along and see what you can get for it.

What sort of stuff can I NOT sell? Gamers are pretty nerdy and like some weird stuff, but even we draw limits. We reserve the right to not allow items for sale particularly if they are unsafe (or illegal). For example we don’t accept clothes, shoes, hand bags, stereo equipment, car tyres or food unless its gaming related (ie a Warhammer T-Shirt would be ok). If in doubt contact the MOAB Organiser. to confirm if its ok.

Are there any costs to selling stuff? There is no cost when placing items for sale, although the Club collects 10% of all sales to help cover the costs of room and table hire, as well as various other expenses with running the Bring & Buy.

Where can I find it? The location of the Bring & Buy will be in the same place as last year, downstairs Gym area, where there is much more room and undercover waiting areas. Don't know where the Gym is? Don't worry, we will have plenty of signs on the day.

Can I haggle? No, there’s no haggling. Prices are fixed.

Can I reserve items? Again no, we don’t reserve items. We may be able to hold an item temporarily if you need to go and get more money, however we will put the item back for sale if you do not collect it promptly (normally 30 minutes).

How do I pay? CASH ONLY, as we don’t have EFTPOS.

Can I submit my Seller lists electronically? Yes, you can. We have added this process to speed up the whole Bring & Buy process. Go to the Upload Seller Forms button above.

How do I go about selling stuff? Items for sale (Deliveries) are accepted at certain times over the weekend. Please check Bring & Buy opening hours for exact times. All items need to be clearly marked on our MOAB 2018 Bring & Buy forms, numbered sequentially, and you need to accept our terms and conditions. Our advice – put a price on the item which you would pay for it. Items in the Bring & Buy won’t sell if there’s a high price on an item. It’s a second hand store, so people are after bargains.

Labelling your items Items for sale need to be packed for display and clearly labelled with at least FOUR letters (e.g. your initials) and an item number, for example SSGA1, SSGA2, along with the price. Each item’s details are to be recorded on the form. Use the same letters for all your items. We reserve the right not to accept forms other than this design.

Can I mark down my prices? Yes, generally during quiet periods. You need to update the form as well as the price on the items. But you need to be very clear when making price changes.

When do I get my money and pick up unsold items? At any time (except during the first few hours) – it is your money and stuff after all. We’d prefer it during a quieter period – just come and ask staff for help. Be warned – the place you left your items will more than likely NOT be the place where you’ll find them. It is often the case that a Buyer will carry around your item, have a think, have a chat, have another think, and then leave it somewhere else. And since there can be A LOT of stuff to go through, ensure you have enough time.

How much stuff is there to buy? There’s no guarantee how much will turn up year to year but it’s normally more than we have space for.

How do I buy stuff? Just like a store, you bring your items to the service desk and help staff sort through what you have. This can take some time as you may have a bunch of items from many different sellers. Staff must to enter each sale into a laptop, so please be patient. Also having the right amount of money helps.

Anything else you need to know? If you have further questions you can email the MOAB Organiser. But generally, be there early to get the better bargains, be patient with staff (we’re volunteers after all), bring cash, and be nice.

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